Document management is a central system that is concerned with following up on documents and the changes that took place on them, in addition to addressing the problem of papers and converting them into electronic files. There are many paper files that are dealt with as assets, so there must be a system that manages these and other files.
Benefits
- Converting papers that are contracts, bills, official papers … and others into electronic files in PDF format, using the scanner.
- Review electronic files in PDF format and the ability to add notes and sign them directly
- A central system that controls all files and documents, dealing with them, in addition to history of changes to any document
DMS supports the following:
- Version for documents
- Reserve document by editing ( Check In / Out)
- Permission (at user / department) level
- Create index information for files
- The ability to define any number of index fields as needed ( keywords in the search)
- Define any number of folders
- View PDF & Image files through a special web viewer (Do not use web browser t view documents)
- Add comments and explanations to PDF & Image files directly
- Browse eForms in a web browser
- Restore older version
- Possibility of dealing (saving and reading) documents through the API without the need for a user interface
- Scanning Possibility ;
- Scan both sides of the paper
- Scanning different size sheets (A3, A4, A5, ……)
- Recognizing and reading barcodes of all kinds
- Converting scanned papers into more than one file type (PDF, Tiff, PNG)
- Image processing: The process of applying processes to scanning to obtain high-quality documents. This process is automated without user intervention
- Support of multiple image compression systems to obtain document with small files size
- Scanners Support (Flat / Auto Feeder)
- Twain & WIA standard support in scanners
